Notion That Actually
Works for Your Team
Notion can be a wiki, a project tracker, a CRM, a knowledge base, and a hundred other things. That flexibility is exactly why most workspaces turn into chaos. We build Notion setups that stay organized.
Notion is a blank canvas.
That's the problem.
What usually happens
Someone on the team discovers Notion. They get excited. They start building pages. Other people start building pages. Someone creates a database. Someone else creates a different database for the same thing. Pages get nested six levels deep. Nobody can find anything.
Six months later you've got 200 pages, half of them abandoned, and people asking "where's that doc again?" in Slack every day. The wiki nobody updates. The project tracker nobody trusts. The meeting notes nobody can find.
Sound familiar?
- Pages nested so deep nobody can navigate
- Duplicate databases tracking the same things
- Wiki pages that are always out of date
- No consistent structure across teams
- New hires lost on day one
- People still asking "where's that doc?" constantly
Notion workspaces that stay organized.
Company Wiki
Central knowledge base your team actually uses. Policies, processes, how-tos. Structured so people can find things without asking. Designed so it stays current.
Connected Databases
Projects linked to clients linked to tasks linked to docs. Relations and rollups that give you real visibility. No more "which database has that?"
Team Dashboards
One page per team with everything they need. Their projects, their docs, their resources. No digging through sidebar chaos.
Meeting Notes System
Templates that capture what matters. Linked to projects and people. Searchable. Action items that don't disappear into the void.
Project Tracking
Lightweight project management for teams who don't need ClickUp's complexity. Kanban, timeline, and table views. Status updates that work.
Onboarding Hub
New hire experience that doesn't suck. Day one checklist, key resources, who's who. People productive in days instead of weeks.
When to use Notion.
When to use something else.
Notion works great for
- ✓ Internal wikis and documentation
- ✓ Company knowledge bases
- ✓ Meeting notes and decisions
- ✓ Light project tracking (under 20 people)
- ✓ Content calendars and planning
- ✓ Client portals and shared spaces
- ✓ Personal productivity systems
- ✓ Simple CRM for small pipelines
Consider something else for
- ✗ Complex project management (use ClickUp)
- ✗ Sales CRM with pipeline automation (use Attio)
- ✗ Outbound sales with calling (use Close)
- ✗ Accounting and invoicing (use Zoho Books)
- ✗ Time tracking at scale
- ✗ Resource management and workload
- ✗ Teams over 50 with complex permissions
We'll tell you if Notion isn't the right fit. Sometimes the answer is ClickUp for projects and Notion for docs. Sometimes it's all Notion. Depends on how you work.
Notion done your way.
Notion Cleanup
Your workspace is a mess. We audit what you have and restructure it properly.
Based on workspace size
- Full workspace audit
- Structure reorganization
- Database consolidation
- Navigation overhaul
- Team training
Notion Setup
Building from scratch or starting over. We design and build your entire workspace.
Based on complexity
- Workflow mapping
- Complete workspace build
- Connected database system
- Wiki and documentation
- Templates for recurring work
- Team training
- 30 days support
Notion + ClickUp
Best of both. Notion for docs and wiki, ClickUp for project management. Connected.
Integrated setup
- Full Notion workspace
- Full ClickUp workspace
- Integration between tools
- Clear boundaries defined
- Team training on both
Not sure what you need? Start with a $500 Tool Audit. We'll look at your current setup and tell you exactly what's broken and how to fix it.
A workspace that stays organized.
Clear Navigation
Sidebar that makes sense. People find things on their own instead of asking in Slack. Three clicks max to anything important.
Connected Data
Databases linked properly. Projects connected to clients connected to docs. Change something once, updated everywhere.
Useful Templates
Meeting notes, project briefs, client folders. Click once, get a structure that works. Stop recreating from scratch.
Team Home Pages
Each team gets a hub. Their stuff, their way. Marketing doesn't see engineering's chaos. Everyone has a starting point.
Governance Rules
Guidelines for how to use the workspace. Where things go. Naming conventions. Keeps it from devolving into chaos again.
Documentation
How your workspace works. Reference for new hires. Guide for maintaining it. You're not dependent on us forever.
Questions about Notion consulting.
How much does Notion consulting cost?
Notion consulting typically ranges from $1,500 to $6,000 depending on workspace complexity and what you need built. Cleanups of existing messy workspaces start around $1,500. Full workspace builds with connected databases, wikis, and templates run $2,500 to $6,000.
Should I use Notion or ClickUp?
Depends on what you're doing. Notion excels at documentation, wikis, knowledge bases, and lighter project tracking. ClickUp is better for serious project management with time tracking, workload views, and complex automations. Many teams use both: Notion for docs, ClickUp for tasks. We can help you figure out what fits.
Can Notion work as a CRM?
For small pipelines, yes. If you're tracking 50 deals and don't need calling, email sequences, or complex automations, Notion CRM templates work fine. If you're doing serious sales with outreach sequences, lead scoring, or team selling, you want a real CRM like Attio or Close.
How long does a Notion setup take?
Most Notion implementations take 2 to 4 weeks. Simple wiki and documentation setups can be done in 2 weeks. Full workspace builds with multiple connected databases, team hubs, and templates typically take 3 to 4 weeks.
Can you fix my existing Notion workspace?
Yes. Cleanup projects are common. We audit what you have, identify the structural problems, and reorganize without losing your data. Usually involves consolidating duplicate databases, fixing navigation, and establishing clear governance so it doesn't spiral again.
What Notion plan do I need?
Plus plan ($10/user/month) is enough for most small teams. You get unlimited blocks, 30-day page history, and up to 100 guests. Team plan ($18/user/month) adds better permissions, longer history, and more admin controls. We'll tell you if you're overpaying for features you don't use.
Do you train our team?
Every engagement includes training. Live sessions, not video links. We walk through the workspace structure, show people where things live, and make sure everyone knows how to use it before we hand it off. We're also available for questions after launch.
Ready to fix your Notion?
30-minute call. We'll talk through what's broken and what it would take to build something that actually works.